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Theater Rehearsals: What Executive Presenters Must Know Part 3 of 5: Cue-to-Cue

Published

Warwick

on May 9, 2010

in Manage all Interruptions and You the Presenter

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To view the other steps in this series, see Step 1 “Script read through” and Step 2 “Run Through”

Step 3: Cue-to-Cue
Always plan a technology check for all types of presentation. For smaller conference room presentations, go at least a couple of hours before to connect your computer to the projector, test the sound and video and ensure the mouse clicker works. For larger settings, arrive the day before and work with technicans in the venue. Spend time on the stage and walk around planning where to start, how to move on the stage and where to finish. Rehearse a couple of sections of the presentation with a microphone to hear what vocal volume is needed to fill the room.

Vary your Lifeforce

Product Launch like an Executive - Memorable product launches Part 3

RESOURCE BOX

Warwick John Fahy is the international executive speech coach for senior executives, business leaders and entrepreneurs who need to influence clients, investors, shareholders and team members. His highly practical approach and deep cross cultural intelligence have made him a sought-after business presentation coach throughout the world.

Warwick is the author of the acclaimed book, The One Minute Presenter - 8 steps to successful business presentations in a short attention span world. For free executive speaking tips visit http://www.oneminutepresenter.com/blog

To arrange presentation skills training or coaching to build your executive presence visit this web site.

For a media interview call +86 1391 786 7502.

Theater Rehearsals: What Executive Presenters Must Know Part 2 of 5: Run Through

Published

Warwick

on May 7, 2010

in Memory, You the Presenter and presenter

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To see Step 1, click here.

Step 2: Run Through

With an outline in hand it’s time to have a run through. This should be rehearsed until the content is memorized. Find blocks of rehearsal time. Instead of going to a restaurant at lunch, grab a sandwich and take a walk in the park. While walking around, talk through the presentation without looking at notes. Speak it out while driving into work, or book a meeting room to practice the delivery. The key here is that it should be spoken aloud as new ideas will arise while the delivery becomes smoother. Don’t use a computer or any slides at this point. The aim is to be 100% comfortable with the flow and content.

This is the step often overlooked by business presenters. Master this step and you will be confident that you know your content forwards and backwards.

Executive Presence: Memorize your content with taglines

Writing taglines that are memorable

RESOURCE BOX

To arrange presentation skills training or coaching to build your executive presence visit this web site.

For a media interview call +86 1391 786 7502.

Theater Rehearsals: What Executive Presenters Must Know Part 1 of 5: Script Read Through

Published

Warwick

on May 5, 2010

in You the Presenter

. 4 Comments

One of the most common excuses that executives use before they deliver presentations is that they are not prepared: The board of directors are filling up the meeting room before the annual strategy review session. The financial director comes up and says he doesn’t think he is prepared for the presentation. What impact does this have on his credibility? Business presenters often spend hours preparing PowerPoint slides only to deliver a low-energy dull presentation in front of the people who will be deciding their promotion prospects later in the day. Executives can learn from the theater world. Over the next few blogs we have five steps to guarantee a winning presentation.

Step 1: Script read through

At the start of rehearsals, actors read through their scripts, first alone, and then with the other actors. Script mastery is just the first step in their performance preparation. Most business presenters struggle to get to this step, often unable to have a coherent presentation on the day of delivery. The presentation must have a clear overall message, and the content clearly separated into distinctly different ideas. An opening that sets the context and engages the audiences by addressing their most pressing concerns. A body that divides the content into separate sections or to use a theater word “scenes”. A closing that brings all the content together into a clear outcome, reinforces the overall message and moves the audiences into the next part of the meeting, often the question and answer session. An important tip to remember is that at this stage the script or outline does not need to be perfect. There is still opportunity to modify during the next steps.

RESOURCE BOX

To arrange presentation skills training or coaching to build your executive presence visit this web site.

For a media interview call +86 1391 786 7502.

Product Launch like an Executive - Memorable product launches Part 3

Published

Warwick

on May 1, 2010

in Deliver with Style, Finish on Time, You the Presenter and presenter

. 0 Comments

In part three of this three part look at product launches, we will build on “Less is More” as featured in Part 1 here and Taglines in Part 2.

Rehearse, rehearse, rehearse

One of the most overlooked part of a presentation preparation is the rehearsal. Most presenters think making a slide deck is enough. Or silently clicking through slides. While others may deliver it out aloud while alone in the office. Any rehearsal is good rehearsal, but the best type is putting yourself in the actual same situation that you will face on the day.

Jobs is a role model as he conducts live on-stage rehearsals to ensure every aspect is thought through from start until finish. He is known for putting in hours at a time in the days leading up to the big day. This has helped create a culture of presentation prowess in Apple that showed in the launches that were given by Job’s colleagues in his absence due to surgery. Are you a role-model for presenting in your company?

Allocate one whole day before your next big presentation and spend the day rehearsing in a live environment with your slides, projector, and clicker ideally on the actually stage that you will deliver the product launch. If there is a question and answer section in your presentation, rehearse that too by inviting your team members to fire questions at you from the floor. Time spent in live rehearsal will show when you deliver with style on the day.
Make sure you don’t sell your next product short by cutting corners on the big presentation launch. Investing time to deliver a visually stimulating, tagline-rich message will allow all your stakeholders to walk away with an easy-to-remember message. A good presentation can then be passed onto your sales team to use in front of key accounts and helps your marketing team push a consistent powerful message through your usual marketing channels. An added benefit will be that your high standards of presentation preparation will trickle down to your team members.

RESOURCE BOX

To arrange presentation skills training or coaching to build your executive presence visit this web site.

For a media interview call +86 1391 786 7502.

How can you improve your attention span?

Published

Warwick

on November 9, 2009

in Attention spans and You the Presenter

. 1 Comment

Meditation can improve your concentration

With the need to multi-task and sift through a never-ending flow of information, we have adapted - with the help of technology - to become more skillful at darting our attention spans from point to point. From an email, to the mobile phone, to a web site, to a download, to a conversation. And so on.

While this adaption is an important part of being productive in a digital information age, it also impacts our ability to focus on one thing for a long period of time. Switching attention between tasks reduces effectiveness and hampers our ability to get things done in one sitting.

I recently attending a workshop and received a 25 minute meditation recording which I use at the end of the day to relax, unwind and calm my mind. One thing that surprised me was how difficult it is to focus for the complete 25 minutes. While listening to the guided meditation (basically someone’s voice), I noticed that my mind was drifting onto other thoughts. Even after pulling my attention back to the recording, my mind kept darting onto other topics.

Gradually, the more I meditate with the recording the longer I am able to focus my attention entirely. As we continue to plough through life with our numerous distractions, it’s good to remember that we can also “work out” our concentration and focus from time to time. Turn off the devices and just relax for 25 minutes. Your mind and attention span will appreciate it.

Preparing before your presentations: Sharpen Your Focus

Published

Warwick

on August 5, 2009

in Memory and You the Presenter

. 0 Comments

In this tip, you will learn how to become more aware of the type of presentation you deliver.

What do you mean by presentation?

Understanding when you are presenting and when you are expected to present is a key first step in awareness. Some companies don’t use traditional meetings, with stand up presentation and PowerPoint slides. But does that mean they don’t present? Of course not. A business presentation can take place in almost any location or venue. For example, conference calls, annual meetings, board of directors gatherings, marketing or product roadshows, client meetings, trade or industry conferences, financial IPO roadshows, department meetings, or just a cup of coffee with your boss. The list goes on.

Originally the word “presentation” was first used in the 14^th Century from the word “representation” which often referred to a theatrical performance. Moving forward to the 21^st Century, my definition of presentation is “a performance with a purpose“. Today’s tip looks at the purpose part. Future tips will consider performance.

What is your purpose?

Why are you presenting? What is your general purpose? A four step model can help you define your purpose: DRIP

D is for differentiating. Your general purpose is to highlight the differences between your proposal, your product, your company and other choices. What is special or unique about you, your proposal or your product.

R is for reminding. Your general purpose includes updating a group of people on a project’s purpose, keeping a team on track for a project deadline or even keeping you and your purpose top of mind with a senior management team.

I is for informing. The most common type of business presentation. Topics cover new regulation and laws which a group needs to know about, product updates and upgrades.

P is for persuading. This general purpose is to bring a group of people around to your point of view. Necessary when selling, gaining acceptance for an idea or proposal, or asking for budgets.

Any time you need to communicate a message, you need to first be aware of your purpose. Once you are clear on your purpose, selecting appropriate content, examples and delivery becomes more focused.

Feeling nervous: Find out why

Published

Warwick

on June 22, 2009

in You the Presenter and fearbuster

. 0 Comments

Matt Church has an excellent blog. Check out his article on what causes nerves.

Nervous speaking in public? : Try this fearbuster: Work your body

Published

Warwick

on June 19, 2009

in You the Presenter, fearbuster and presenter

. 2 Comments

There are many reasons why people feel nervous before a presentation. In my experience, the more presentations you give, the more you are able to cope with most of the visible signs of nervousness: sweating hands, dry throat, increased heart rate. I believe that while the nerves don’t go away, the fear does. Let’s assume you haven’t had any traumatic past experiences while presenting in public (this needs a different approach), there are some proven steps you can take to lower your physical reaction before a presentation.

Let’s look at one approach: Work your Body.

A good physical condition will help manage your nerves. Whatever exercise you enjoy most, schedule in a workout during the week before your presentation. Block off a couple of hours and add in a spa or massage afterwards. Pamper your body, it will help reduce your tension.

On the day of your presentation, take a walk outside or find somewhere quiet, like a garden or park, to breathe in some fresh air and get a bit closer to nature. It will calm your mind and the fresh air will improve your circulation.

A few hours before you present, stop drinking coffee, tea or sodas and switch to water. The more aerobic your body is the calmer you will feel.

Just before you come on stage, walk off your nerves and think about your opening words. By starting your presentation from a walk you are turning your nervous energy into excitement which is a good way to open.

Make sure you have a good supply of water during your presentation. Take deep breathes between main points or sections to ensure you have a good lung full of air. This calms and also improves your voice quality.

While most people do feel nervous before a presentation, by keeping in good shape and taking a few simple precautions you can help your body cope better with the physical reactions to feeling nervous.

The One Minute Presenter

Archive for the 'You the Presenter' Category

Theater Rehearsals: What Executive Presenters Must Know Part 3 of 5: Cue-to-Cue

Do you hate rehearsing?

Vary your Lifeforce

Product Launch like an Executive - Memorable product launches Part 3

Theater Rehearsals: What Executive Presenters Must Know Part 2 of 5: Run Through

Product Launch like an Executive - Memorable product launches with taglines Part 2

Executive Presence: Memorize your content with taglines

Writing taglines that are memorable

Theater Rehearsals: What Executive Presenters Must Know Part 1 of 5: Script Read Through

Product Launch like an Executive - Memorable product launches Part 3

How can you improve your attention span?

Preparing before your presentations: Sharpen Your Focus

Feeling nervous: Find out why

Nervous speaking in public? : Try this fearbuster: Work your body

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