Archive for the 'produce your message' Category

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Executive Tip: Look out for Metaphors

An essential part of condense data-heavy material into a digestible form that is easy to understand is understanding how to use metaphors. When I work with senior executives, we go through a crash-course in what I call in The One Minute Presenter ‘taglining’, which is basically a process. This process is similar to the one that branding, advertising and movie firms use when they are looking for ideas on how to summarise a brand promise in a sentence. It is one of those simple processes that are difficult to implement at first.

For some executives, a shift towards a more visual way of thinking is needed. I came across this article over at ribbonfarm by Venkatesh Rao. I especially like the sketches he uses to simplify the concept he is conveying. In fact, I believe if all business presentations used this format then communication would be quicker, more fun and certainly have a higher retention rate of key messages.

Look for ways in your next presentation to turn data into simple icon pictures.  How can you summarise a page of words into a picture? Can you turn your speech message into an icon or sketch?

Are you an Executive? Learn how Warwick helps ambitious executives speak with executive presence here.

Executive Presence: Memorize your content with taglines

Memorize your content with taglines

Memorize your content with taglines

Memorize your content with taglines

Obama’s speechwriters often use phrases that could be set to song. Aside from the obvious, “Yes we can”, parallel constructions are used, for example, “ It’s not because of this, it’s not because of that.” as well as other short pithy phrases or soundbites. Executive speakers should adapt this approach for two reasons. First, it helps the presenter memorize the content. Second, it also allows the audience to quickly digest key messages without having to think too much. An important factor in short presentations. In The One Minute Presenter, this is known as taglining your message. Go through your presentations section by section and sum up each part with a short sentence of no more than seven words. Try to make it catchy, like a billboard slogan. This process really helps you go even deeper into your message and how to make it appealing to your audience.

Executive presence is enhanced through face-to-face presenting to senior management. Ensure your next presentation builds your credentials in their eyes with these three tips: paint stories from your data-heavy content, bring your message closer to the audience through connecting phrases, and tagline every section in your presentation so that your message comes out crystal clear. A final test of whether you are ready to face your senior management is when you can stand up, without a slidedeck, and deliver a punchy impactful presentation.
Are you an Executive? Learn how Warwick helps ambitious executives speak with executive presence here.

Executive Presence: Bring your message to the audience

How well do you know your audience?

How well do you know your audience?

One common complaint about business presentations is that they are dull. Many executives that I coach have a tendency to deliver content-focused presentations rather than audience-focused ones. Content-focused means a heavy emphasis on your material and is often accompanied by the presenter reading off the slides. We learned above how to turn numbers into stories. Let’s make the next connection.

Being audience-focused requires the presenter to bridge the gap between content and the audience’s motivations. Invest time to learn more about senior managers’ needs, drives and trigger topics. Does one manager always focus on financial returns? Another on resource deployment. Perhaps another always challenges you? You can then use connecting phrases to address these motivations. Examples include: “Last quarter you expressed a concern on our raw material costs. Here is the new picture.”

Another technique is to use connecting questions, like “Why is this important? “ This rhetorical question allows you to then move onto the answer. “This is important to our business unit because.. “ This technique helps connect more with the audience by focusing your message on their motivations.

Spent an hour before your next presentation to learn more about your audience. What can you learn about your audience that will help you connect your message to them in a more favourable way. People are interest-driven. Find their interests and you will find a more responsive audience.

Are you an Executive? Learn how Warwick helps ambitious executives speak with executive presence here.

Speak with Executive Presence

Find the story from your numbers

Find the story from your numbers

Executive presence is essential to stand out in your organization. It frames your other credentials. If you had a beautiful painting, it would be a shame to use a cheap frame, detracting from the wonderful artwork. Executive presence is like the frame. It can enhance or diminish. When an executive with presence speaks, others listen. Every time you are in front of your senior management, they judge whether you have what it takes to step up to the next level. Not only your technical ability but also the very important aspect of projecting yourself confidently.

Paint stories from your data

One very common mistake seen in presentations is the data-dump. Executives, especially from finance or technical backgrounds, often cram charts and number-packed tables into their PowerPoint presentations. While there is no doubt that data is important, a key question is, “How relevant is it to the audience you are facing?” Senior management are usually pushed for time and want to get to the point, make a decision and move on. Instead of reciting this quarter’s financial data slide-by-slide in great depth, step back and ask yourself, “What is the story behind these numbers?” By all means show charts and tables on a slide or handout, but while you are in front of senior management elaborate on them. Use these questions to turn data into an anecdote: What are the implications of the numbers? What does this mean for the business in the next quarter or year ahead? What actions need to be taken? What decision needs to be made as a result? By then answering those questions you will move towards what the numbers mean for the business. Help senior management see the trends, the big picture and the direction emerging. They will appreciate the extra clarity of your presentation.

What can you do to move away from data-driven presentations? Take a look at your next presentation and find the story that the numbers are telling.

Are you an Executive? Learn how Warwick helps ambitious executives speak with executive presence here.

iPad product launch: What Makes Steve Jobs a Great Presenter?

ipad
The new iPad
by Rebecca Hong

Steve Jobs is my favorite presenter for his ability to get his message across so clearly and effectively. I love listening to his commencement speech in Stanford University entitled “Stay Hungry Stay Foolish”. This morning I listened to Steve’s iPad product launch presentation. Steve Jobs proves himself to be a great presenter again. I would like to evaluate his presentation from a presentation skills perspective. I won’t touch upon the technical side even though I am fully sold that iPad is a phenomenal gadget.

Let me tell you why I think Steve Jobs is a great presenter.

1. Well-designed Structure/Organization

A great presentation starts by having a well designed structure/organization. So let’s first look at the structure of his presentation; the opening, body and closing. Please pay special attention to some very good transitions in between points.

Opening

Steve Jobs first overviewed of the company status-mainly good news about product sales and the large customer base. Then he threw out a question: “Is there a 3rd category device between a smart phone and a laptop?” The answer is: iPad.

Body

  1. Overview of what iPad can do.

Transition: “So that gives you a little overview of what the iPad can do, but it’s nothing like seeing it. So I’d like to show it to you now.”

Demo of what iPad can do.

– web surfing: New York Times, Buy movie tickets, National Geography

– emails

– photos

– calendar

– address book

– maps: Google Map

– video: Youtube, TV, movies,

II. Hardware features of iPad

III. 3rd party software features of iPad: App Store (presented by Scott Forstall, Apple Senior VP of iPod Software)

Demo of online game

Demos from several 3rd party software developers/content providers

IV. New App: iBooks (Steve Jobs back to present)

Overview

Demo

Transition: “Now, something very exciting: the iWork.”

V. App: iWork for iPad (presented by Phil Schiller, Sr VP Product Marketing)

Overview

Demo

– Keynote

– Pages

– Numbers

VI. Sync with iTunes (Steve Jobs back to present)

VII. Wireless networking in US and internationally

VIII. Pricing

First gave the product benefits: what iPad can do, Apps, iBook App, iWork App.

Then gave a price in pundits’ opinion: $999

Then shows the actual price: $499 and the more expensive models with higher capacity

IX. 3 Accessories

– a dock to view photos

– a key board dock

– a case for protection and serves as stand

X. Video of iPad

Closing

Echo the opening

Call for action: get your hands on it to feel it.

2. Subtle Salesmanship

Steve Jobs utilized this product launch opportunity not only to introduce the new product but also to persuade the audience to own it by adding many salesmanship lines. Let’s see how he made his sales pitch subtle but effective.

Example 1. After the demo of what the iPad can do, Steve said, “I have to say, though, watching it is nothing like getting it in your hands and feeling it right underneath your fingers.” This is to tell the audience that you need to own this gadget to really feel its charm.

Example 2. When it’s time to unveil the price of iPad, Steve first recapped the product benefits: what iPad can do, Apps, iBook App, iWork App. Then he didn’t tell the price right away. But to build some suspense and also contrast, he gave a price in pundits’ opinion: $999. Of course, the actual price is much lower: $499 for the most basic model and higher prices for other more advanced models. Here Steve used two skills. The first one is to mention benefits before the price so that buyers are reminded of the wonderful benefits of this product first and then are more likely to accept the price. The second skill Steve used is to give a higher price first and then the real lower price. This contrast of prices naturally makes the buyer feel the actual price is really low and it’s a great deal to get it at this price.

Example 3. At the end of the speech, Steve called for action to own this product. “So we’ve got a hands-on area next door, we’d like to get you to get your hands on an iPad because when you feel all this power, and this much fun and the internet in your hands, you will never want to go back.” This call to action is effective because it is not a hard sale. Rather it appeals to the emotions: the desire to feel, to have fun, and the need to try something cutting-edge.

3. Echo between the Opening and the Closing

When you first listen to the opening of the presentation, you might think that it seems a bit irrelevant to the main topic of this presentation, the iPad launch. But when you listen to the closing of the presentation, you will realize that actually the opening is well structured to serve as a set up for the closing. The opening’s main message of Apple having a massive customer base links to the closing message that this massive customer base is exactly the customer foundation for iPad and why iPad will take off strong in the market.

Let’s have a close look of how the opening and the closing echo with each other.

  1. Opening: “Everybody uses a laptop or smart phone… Is there a room for the 3rd category of device in the middle? Something between a laptop and a smart phone?”

Closing: “So let’s go back to the beginning. Do we have what it takes to establish a 3rd category product, an awesome product that’s in between a laptop and a smart phone…We think we got the goods. We think we’ve done it.”

  1. Opening: “A few weeks ago, we have sold our 25millionth iPod.”

Closing: “Because we’ve shipped over 75million iPhones and iTouchs, there are over 75 million people already know how to use the iPad.”

  1. Opening: “A few weeks ago, we announced that a user downloaded the 3 billionth application from the App Store.”

Closing: “Users have downloaded 12 billion products from these stores (iTune, iApps and iBooks), so we are at scale and we are ready for the iPad.”

  1. Opening: “We’d like to kick off 2010 by introducing a truly magical and revolutionary product today.”

Closing: “Now the iPad, if you can sum it up, is our most advanced technology in a magical & revolutionary device at an unbelievable price.”

4. A Strong Tagline

A good speech, no matter how long or short it is, should be able to be crystallized into a sentence or even a phrase, which we call a tagline. Steve Jobs gave this iPad a clear and strong tagline:

iPad is a truly magical and revolutionary product.”

(Short version, used in the opening)

iPad our most advanced technology in a magical & revolutionary device at an unbelievable price.”

(Longer version, used in the closing)

This longer version tagline perfectly crystallized the features of iPad: advanced technology, magical, revolutionary and the affordable price.

However, I do have some recommendation to make this tagline stronger. The problem with the current tagline is that it puts the focus on the most advanced technology, which is too technical oriented. I would recommend to change it to focus on its emotional appeal:

iPad is a truly magical & revolutionary device with our most advanced technology at an unbelievable price.”

(recommended tagline)

The changed version puts the emotional appeal of “a truly magical & revolutionary device” as the focus in this tagline to make it more user oriented rather than technology oriented.

5. Well Paced Speed and Great Use of Pauses

If there is one thing that differentiates Steve Jobs from other great speakers, it is his speaking speed. Steve’s speaking speed is about 100-120 words per minute while a normal English speaker’s speed is about 210 words per minute. This means Steve is 50% slower when he speaks. Why does Steve Jobs speak slowly? Because he enunciates each word clearly and he takes time to emphasize the key words and messages. The effect of his slow pace is that audience will feel very comfortable following him without being rushed or missing anything he said. As a result he gets his message across successfully.

Here is an example of how he uses pauses effectively. When he made the statement that “Now the iPad, if you can sum it up, is our most advanced technology in a magical & revolutionary device at an unbelievable price”, Steve puts three pauses in this sentence to let the audience hear and get the three features clearly:

Now the iPad, if you can sum it up, is our most advanced technology [pause] in a magical & revolutionary device [pause] at an unbelievable price [pause].”

6. Beautiful Selection of Words

Listening to a speech with beautiful words is like listening to a masterpiece of music. Steve Jobs is one of the speakers who carefully selects his use of words. He uses many adjectives in his presentations and metaphors to create mental pictures in audience minds.

Example 1. “This is around 18 months since its inception, 3 billion applications from App Store.”

Example 2. “The e-book app. Amazon has done a great job of pioneering this functionality with Kindle and we are going to stand on their shoulders and go a little further.”

7. Show of Emotions

A good presenter connects with the audience on a personal level by expressing his own emotions. Steve Jobs is such a presenter. Here is a good example: “We just ended our holiday quarter, our 1st fiscal quarter of 2010, with $15.6 billions of revenue. I don’t even believe that!”

8. Repetition of Key Lines

Steve Jobs knows the power of repetition to strike his main messages in the audience minds. Here are two examples:

Example 1. “By revenue, Apple is the biggest mobile device company in the world now… Apple is the #1 mobile device company in the world.”

Example 2. “Now the iPad, if you can sum it up, is our most advanced technology in a magical & revolutionary device at an unbelievable price.” (repeated once)

9. One Message per Slide

In all Apple’s presentations, you will see what it means to have one message per slide. Besides, the most important message is put in bigger font while narratives in smaller font. Here is one example:

Sample slide:

50,000,000

Visitors last quarter

10. Never Forget to Promote the Company/Brand

Steve Jobs smartly utilized the product launch opportunity to promote the company and build up its Apple brand. Here are two examples.

Example 1. In the beginning of the presentation, Steve Jobs gave a positioning to Apple: “Apple is a mobile devices company. That’s what we do.” If you think Apple is just a digital appliance company, then after listening to this speech, you know that to be specific, Apple is a mobile devices company.

Example 2. At the end of the presentation, Steve Jobs reiterated the competitive advantage of Apple: “We’ve always tried to be at the crossroad of technology and liberal arts, to be able to get the best of the both.” This is what differentiates Apple from other technical companies.

So the above ten skills were demonstrated by Steve Jobs in his 1.5 hour iPad product launch presentation. Steve is a role model as a highly effective technical presenter. But only seeing is believing. So go to www.apple.com to see it with your own eyes and listen with your own ears.

Honda Tagline: “Everything we do goes into everything we do”

Good example of how a tagline can work to wrap up an advertisment. Honda do a good job here with their visuals and the tagline sums up the whole one minute advertisment.

Writing taglines that are memorable

danger-flag1I have written before about six word stories and today I saw an example of one from the Department for schools, children and families in the UK. They have launched a campaign on internet safety which intends to teach young children how to stay safe while using the internet. Their tagline is “Zip it. Block it. Flag it.”

My first impression was that it could be a little confusing.  When I think of ‘zip’ in relation to computers my first thought is ‘zipping files’ so that they are compressed into a smaller file size. But then the target audience for this campaign might not have that perspective. “Zip it” in English slang means to be keep quiet and not disclose information .

So ‘zip it’ means do not give out any personal information. ‘Block it’ means use the blocking feature on social media sites or IM tools (like MSN). ‘Flag it’ means talk to a trusted adult if you are harassed online.

This tagline will not doubt be promoted heavily in schools and after a while will become a well-known catchphrase.  The creators hope it will be about famous as the Green Cross Code.

What do you think?  Will it stick or be quickly forgotten ?

Tagline Your Messages

Tagline them

Tagline them

Have you ever been asked to prepare a 40 minute presentation and then just before you come in to deliver it, be asked to ‘slim it down’ to 20 minutes?! I mean what are you meant to do? Speak twice as fast? Cut out the verbs?

A way to be always ready for this challenge is to properly message your presentation. I call this taglining. Consumer companies use taglines to create a memorable phrase that is linked with their brand. For example, since adidas introduced their “Impossible is Nothing” tagline, it has become part of their target audience’s vocabulary. I call this type of message a ‘meta-tagline’ which summarises a broad theme or direction. Your presentation should have a meta-tagline. You can think of it as your high concept or movie title. (eg It’s a Wonderful Life, Saving Private Ryan, Snakes on a Plane).

The main benefit of using this approach is that – together with framing – it helps you think more clearly about the key messages that you want to deliver. This is important as today’s audience are busy, overloaded with information and distracted by mobile devices. You need to be able to deliver your key messages in a short time and make them memorable.

This is quite a challenge. Especially when most presenters can’t even remember their own presentation! Reading off crib notes, turning around to speak off the screen or frequent looking up or down are signs that the presenter has not prepared adequately.

Once you have a meta-tagline, go down through your presentation section by section and ask “What is my key message here?” How could you summarise it into a short sentence or tagline. This requires some thinking and can be difficult when you first use this skill. Once you have completed this, you should have an overall message or concept (meta-tagline) and between three to five messages summarising the main section content.

Your messages can now be easily written on a card and memorised. With clear messages, you can tie your content together more naturally and then the content (data, statistics etc) are used to support your message. This approach makes you bulletproof to shorter presentation times and ensures you have clear messages throughout the entire presentation.

Examples of Meta Taglines:

Too broad – Quality Concerns

Too long – The most important quality concern we have today is in manufacturing

Good example – Three Essential Quality Changes

Examples of Taglines (for sections):

Too broad – Data insufficient

Good example – Two data gaps we must monitor

Frame Your Presentation

Frame It

Frame It

When facing an executive audience, such as a board of directors, you need to help them understand the scope of your presentation for two reasons.

Firstly, busy executives have so many issues swirling around their heads that you cannot assume that they know the scope of your topic.

Secondly, senior executives do not want to know all the details. That is why they hire you. You are the subject matter expert. So what this means is that at the start of your presentation, you must signal the depth of your content. By indicating to your audience that you will not dive straight into detailed charts and statistics you are showing that you understand their expectations. Later on while you are presenting you may be asked for extra details, but don’t assume that an executive audience wants to know every single statistic.

Example of framing 1: “Today, in the next 15 minutes I will cover the three main updates for Project X. I will not go into the data charts which I have provided as handouts. I will take a Q&A after each update. Shall we start?”


Example of framing 2: “The main purpose for this presentation is to highlight the options available to us following the discovery of Problem Y. Although this could take us into several related areas, we have decided to stay focused only on the short term solutions. This will take 30 minutes and I welcome comments throughout. If this works for everybody, I will start.”

Simplicity Sells

Simplicity Sells

Simplicity Sells

With the rise of the over 50s as a demographic that marketers would like to target, finally we have computer makers designing a computer for people who are not comfortable negotiating a complex file management system or a desktop full of icons.

Simplicity Computers have introduced a computer with a simple navigation interface (Square One – couldn’t they have found a better name?) and built-in video tutorials that are clear and easy-to-understand.

This got me thinking that designing a good message for a presentation is all about simplicity. Being simple is not easy. And being concise can take a lot of preparation.  The next time you prepare a presentation, ask yourself, “What is my message?” Is it concise? Could someone over 50 or under 10 years of age understand it?

Simplicity means cutting out the jargon, and acronyms.  Simplicity is about reducing a concept to its simpliest terms (without being patronising).  Simple messages are easy to transfer.

David Pogue – an advocate for simple design – also has a speech called “Simplicity Sells” delivered at TED Talks.